Administrative Support & System Setup in Las Vegas

The paperwork that piles up while you are doing the actual work — handled, on a system built to fit your business.

What you get

Customized setup
Efficient and secure systems
In English or Spanish
Fixed fee, quoted in writing

Almost every messy set of books we inherit started with a setup problem: a default chart of accounts nobody adjusted, bank feeds connected to the wrong accounts, invoices tracked in one place and expenses in another.

We design the system before the transactions pile up — how money comes in, how bills get approved, where documents live, who has access to what — and then configure the software to match it.

And when there is nobody in the office to actually run it, we run it. Invoices go out, bills get entered, documents get filed where you can find them again, and the letters that arrive from the state get answered.

What is included

Chart of accounts designed for your industry and reporting needs
QuickBooks Online or Desktop configuration from scratch
Bank, credit card and payment processor feed connections
Invoicing, estimate and receipt workflows your team can follow
Document organization and retention structure
User roles and permissions so access is controlled and auditable
Written procedures so the system survives staff turnover
Ongoing support: invoicing, bill entry and receipt capture each week
Customer and vendor record management, including W-9 collection
Accounts receivable follow-up and monthly statement runs
Document filing and retention — organized, searchable, and kept as long as the IRS requires
Business correspondence and agency notices opened, explained and answered

Who this is for

Brand-new businesses setting up their first system
Owners migrating from spreadsheets to real accounting software
Companies where two employees keep records two different ways
Businesses that outgrew a setup built for a much smaller operation
Owners with no office staff who are doing the admin themselves at night
Companies between office managers who need the desk covered

Your first 30 days with us

You will know exactly what is happening at every step. Nothing is billed until the plan in step 2 is approved in writing.

Day 1
Free consultation
30 minutes, in person or by video, in English or Spanish. You tell us what the business does and where the records stand. We tell you honestly what you need — even if it is less than you expected.
Days 2–4
Records review and written plan
We look at bank statements, prior returns, payroll and whatever system exists today. You receive a one-page plan: what needs fixing, what it costs, and a fixed monthly fee going forward.
Days 5–14
Cleanup and setup
Catch-up bookkeeping, a chart of accounts built for your industry, bank feeds connected, payroll and sales tax registrations verified. Prior-period problems are documented so they never repeat.
Days 15–30
First close and your dashboard
Your first reconciled month, a P&L and balance sheet you can actually read, and a 20-minute walkthrough. From here on, every month follows the same rhythm.

Questions about this service

Yes. We audit the existing file, correct the chart of accounts, fix misapplied transactions and reconcile the accounts, rather than starting a new file and losing your history.

Not necessarily, but it is what most Las Vegas small businesses and their tax preparers already use, which makes handoffs cheaper. We will tell you honestly if something simpler fits better.

A straightforward setup usually runs one to two weeks. Migrations with historical data or multiple entities take longer, and we give you the timeline before starting.

Both, and they are priced separately. Setup is a one-time project. Ongoing administrative support is a monthly service — we do the recurring paperwork on the system we built, so it stays correct instead of drifting after month three.